Frodsham Sings Community Choir
- About this Policy
1.1 This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
- Who are we?
2.1 We are Frodsham Sings Community Choir. We can be contacted at email@example.com.
- What information we collect and why
|Type of Information||Purposes||Legal basis of processing|
|Member’s name, address, telephone numbers, e-mail address(es).
|Managing the Member’s membership of the Choir and managing rotas.||For the purposes of our legitimate interests in operating the Choir|
|Emergency contact details/and disclosed health issues
|Contacting next of kin in the event of emergency||Contacting next of kin in the event of emergency|
|Date of birth / age related information||Managing membership and celebrating birthdays||For the purposes of our legitimate interests in operating the Choir
|Gender||Provision of adequate facilities for members||For the purposes of our legitimate interests in making sure that we can provide sufficient and suitable facilities|
|Photos and videos of members||Putting on the Choir’s website and social media pages and using in press releases.||For the purposes of our legitimate interests in publicising the Choir
- 4. How we protect your personal data
4.1 We will not transfer your personal data outside a GDPR jurisdiction without your consent.
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
- Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.
5.2 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings). However, we disclose only the personal data that is necessary for the third party to deliver the service.
- How long do we keep your information?
6.1 We will hold your personal data on our systems for as long as you are a member of the Choir and for as long afterwards as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.
- Your rights
7.1 You have rights under the GDPR: (a) to access your personal data (b) to be provided with information about how your personal data is processed (c) to have your personal data corrected (d) to have your personal data erased in certain circumstances (e) to object to or restrict how your personal data is processed (f) to have your personal data transferred to yourself or to another business in certain circumstances.
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner: https://ico.org.uk/concerns/ 0303 123 1113. Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF For more details, please address any questions, comments and requests regarding our data processing practices to firstname.lastname@example.org